Executive Assistant

Oasis Management Inc. is a full-service construction and maintenance company providing professional services to multiple properties throughout Boston, Massachusetts, and the surrounding areas. Our services include construction, carpentry, masonry, cleaning, and painting, with a focus on quality, reliability, and professional service.

Oasis Management Inc. is seeking a highly organized, dependable, and detail-oriented Executive Assistant to provide administrative and operational support to management.

This is a part-time position, Monday through Friday, 8:00 a.m. to 12:00 p.m., based in Boston, Massachusetts. The ideal candidate will be professional, organized, adaptable, and able to manage multiple priorities while maintaining a high level of accuracy and discretion.

Position details

• Position: Executive Assistant
• Employment type: Part-time
• Schedule: Monday through Friday, 8:00 a.m. to 12:00 p.m.
• Location: Boston, Massachusetts
• Compensation: $22.00 to $28.00 per hour

Responsibilities

• Review, organize, and process work orders and related documentation.
• Prepare and enter customer invoices accurately and in a timely manner.
• Maintain organized and accurate electronic and physical records.
• Communicate professionally with vendors, contractors, service providers, employees, and business partners.
• Schedule appointments, meetings, and service visits.
• Prepare and place orders for office, maintenance, and operational supplies.
• Monitor outstanding tasks and follow up as needed to support timely completion.
• Provide administrative and clerical support to management.
• Assist with day-to-day administrative and operational activities.
• Handle confidential and business-sensitive information with professionalism and discretion.

Qualifications

• Previous administrative, executive assistant, office management, or related experience is preferred but not required.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Ability to prioritize tasks and manage multiple responsibilities effectively.
• Strong written and verbal communication skills.
• Professional and courteous telephone and email communication.
• Working knowledge of Microsoft Office and Microsoft Excel is preferred but not required.
• Ability to learn new software, systems, and procedures quickly.
• Strong judgment, problem-solving skills, and a proactive approach to work.
• Ability to lift and carry up to approximately 20 pounds when necessary to perform essential job duties.
• Bilingual English/Spanish communication skills are preferred but not required.
• A valid driver's license and reliable transportation are preferred but not required.

Work environment

Oasis Management Inc. values professionalism, accountability, respect, and teamwork. The successful candidate will work with management, employees, vendors, contractors, and business partners and should be comfortable communicating with individuals from a variety of backgrounds.

Equal employment opportunity

Oasis Management Inc. is an equal opportunity employer. We make employment decisions based on qualifications, skills, experience, and the ability to perform the essential functions of the position, without regard to race, color, religion, sex, pregnancy or pregnancy-related conditions, sexual orientation, gender identity, national origin, ancestry, age, disability, genetic information, military or veteran status, or any other characteristic protected by applicable federal, Massachusetts, or local law.

Oasis Management Inc. is committed to providing reasonable accommodations to qualified applicants and employees with disabilities in accordance with applicable law.

Applicants will not be asked to provide salary or wage history as part of the application process.